Upon acceptance of your participation in H&T, you acknowledge and agree to the General Contracting Terms and Participation Rules, as well as the Specific Contractual Terms of H&T 2025 detailed below.

These Specific Contractual Terms may fully or partially amend the clauses outlined in the General Contracting Terms and Participation Rules.

You can find the latest version of the General Contracting Terms and Participation Rules here.

You can find the latest version of the Specific Contractual Terms below.

SPECIFIC CONTRACTUAL TERMS IN H&T 2025

DATES AND OPENING HOURS
February 3-5, 2025
Trade fair hours: February 3rd and 4th from 10:00 AM to 7:00 PM, and February 5th from 10:00 AM to 4:30 PM.

ADMISSION AND CONTRACTING

In addition to the provisions outlined in the General Contractual Terms and Participation Rules, all companies and institutions whose activities are considered included or related to the sector covered by H&T 2025, and who meet the necessary legal requirements for conducting their activities, may participate as exhibitors. Admission rights are reserved.

With the aim of offering equal opportunities to all participating entities, promoting thematic space management and improving the experience of our visitor, the organization of H&T 2025 has designed its exhibition area by allocating pavilion 1 (10,000 m2) only to equipment and services companies, and pavilions 2 and 3 (9,000 m2 in total) exclusively to companies producing and distributing gastronomic products for the Horeca channel.

The mandatory rules are as follows:

  • Equipment and services companies located in hall 1 will not be able to make commercial exhibitions of gastronomic products if they also work this line of business. This product may only be used as a necessary element for demonstrations of specific equipment (ovens, kitchens, etc.), it may be cooked or offered as a tasting if it is required to show how a particular equipment works.
  • Companies located in the gastronomic area, if they also work some line of equipment or service, may not display it commercially in this space. Its use is only allowed if the preparation of the gastronomic product requires it for commercial tasting, and never for a sale purpose.
  • Companies that want to work in both business segments simultaneously can have presence in both pavilions with a special discount for hiring 2 stands.

PARTICIPATION FORMS

SEMI-DESIGN STAND

– Semi-design stand with modular structure
– Fair carpet
– Banner with company name
– Printing and placement of back wall canvas (final artwork provided by the client)
– Lighting
– 5.5 kW electrical panel
– Electrical consumption
– Type A public liability insurance
– Accreditation for company personnel
– Logo insertion on the event website and catalog

PERIMETER MODULAR STAND

– Modular stand located on the perimeter of pavilions 1, 2, and 3
– Fair carpeting
– Banner with company name
– Lighting
– Electrical panel of 5.5 kW
– Electrical consumption
– Type A public liability insurance
– Company personnel accreditations
– Logo insertion on the event website and catalog

ONLY FLOOR SPACE (Minimum contract: 12m2)

– Rental of space for the construction of custom-designed stands
– Company personnel accreditations
– Logo insertion on the event website and catalog
– Does not include carpeting, electrical panel, electrical consumption, assembly fee, public liability insurance, or waste collection container.
– These services must be contracted separately through FYCMA CLICK.

ASSEMBLY AND DECORATION RULES FOR STANDS

The assembly and installation conditions outlined in the General Contracting Terms and Participation Rules apply.

 PRODUCT SALES AT THE STAND
At H&T, direct sales of any kind of product, including food products intended for consumption at the fair, are not permitted. Tastings of appetizers, beverages, refreshments, and similar items are allowed free of charge, strictly as part of public relations efforts, and under no circumstances should they be offered for sale or with direct profit motives.

EXHIBITOR’S SCHEDULE

DELIVERY OF EXHIBITOR PASSES

Exhibitor passes will be enabled online. The organization will send the link to each exhibitor for registration.

EVENT DATES
February 3-5, 2025

Trade fair hours: February 3rd and 4th from 10:00 AM to 7:00 PM, and February 5th from 10:00 AM to 4:30 PM.

RECEIPT OF GOODS BEFORE THE EVENT

Goods can be received by FYCMA, with the organization providing exhibitors with advance notice of the date, schedule, and reception procedure.

RECEIPT OF GOODS DURING THE EVENT

One hour before the start of the event until the opening of the doors to the public.

REMOVAL OF GOODS

30 minutes after the event’s closing time. On the closing day, only small-scale merchandise that can be carried as hand luggage can be removed through the loading and unloading area.

ASSEMBLY AND ADAPTATION OF STANDS

For a correct and optimized planning, the technical management will provide each exhibitor well in advance with an assembly and stand adaptation date based on their type and location within the exhibition area, aiming to ensure order and easy access during assembly.

DISMANTLING OF STANDS

For proper and optimized planning, the technical management will provide each exhibitor well in advance with a dismantling date based on their location within the exhibition area, ensuring an orderly evacuation. Once the dismantling period has ended, the organization bears no responsibility for materials or items left in the Pavilion after this date.