Upon acceptance of your participation in H&T, you acknowledge and agree to the General Contracting Terms and Participation Rules, as well as the Specific Contractual Terms of H&T 2027 detailed below.

These Specific Contractual Terms may fully or partially amend the clauses outlined in the General Contracting Terms and Participation Rules.

You can find the latest version of the General Contracting Terms and Participation Rules here.

SPECIFIC CONTRACTUAL TERMS IN H&T 2027

DATES AND OPENING HOURS
February 8-10, 2027
Fair Hours: February 8th and 9th from 10:00 AM to 7:00 PM, February 10th from 10:00 AM to 4:30 PM.

ADMISSION AND CONTRACTING

In addition to the provisions set out in the General Terms and Conditions of Contract and Participation Regulations, participation as an exhibitor at H&T 2027 is open to all companies and institutions whose activities are considered to fall within, or be related to, the sector covered by the event and which comply with all applicable legal requirements governing their activities. The organiser reserves the right of admission.

In order to provide equal opportunities for all participating organisations, facilitate the thematic organisation of the exhibition areas and improve the visitor experience, the organisers of H&T 2027 have divided the exhibition area thematically into equipment and service companies (Hall 1) and producers and distributors of food and beverage products for the Horeca sector (Halls 2 and 3).

Booking additional stands

  • To ensure a balanced distribution of exhibition space and maintain a diverse range of exhibitors at the event, the following conditions shall apply:
  • Should a company wish to book an additional stand to the one initially reserved, a surcharge shall be applied to the price per square metre of the second stand. This surcharge shall apply solely to the additional space.

The organisers reserve the right to restrict or refuse bookings for additional space if they consider that such an extension could adversely affect the fair representation of all participating exhibitors.

The following rules are mandatory:

  • Companies located in the equipment and services area may not commercially display food and beverage products, even if these form part of their business activities. Such products may only be used for tasting purposes where their use is necessary to demonstrate the operation of specific machinery.
  • Companies located in the food and beverage area that also offer equipment or services may not commercially display these within this area. Their use shall only be permitted where required for the preparation of food or beverage products and never for the purpose of selling them.

PARTICIPATION FORMS

SEMI-DESIGN STAND

  • Semi-design stand with modular structure
  • Fair carpet
  • Banner with company name
  • Printing and placement of back wall canvas (final artwork provided by the client)
  • Lighting
  • 5.5 kW electrical panel
  • Electrical consumption
  • Type A public liability insurance
  • Accreditation for company personnel
  • Logo insertion on the event website and catalog

PERIMETER MODULAR STAND

  • Modular stand located on the perimeter of pavilions 1, 2, and 3
  • Fair carpeting
  • Banner with company name
  • Lighting
  • Electrical panel of 5.5 kW
  • Electrical consumption
  • Type A public liability insurance
  • Company personnel accreditations
  • Logo insertion on the event website and catalog

SPACE ONLY (Minimum contract: 12m2)

  • Minimum booking: 12 m²
  • Rental of space for free-design stands
  • Accreditations for company personnel
  • Company logo listed on the official website’s participant list
  • Does not include carpet, electrical panel, electricity consumption, setup fee, civil liability insurance, or waste container. These services must be booked separately via FYCMA CLICK.

ASSEMBLY AND DECORATION RULES FOR STANDS

The assembly and installation conditions outlined in the General Contracting Terms and Participation Rules apply, except where otherwise provided for or amended by the Specific Terms and Conditions of Contract.

Specific Regulations for Stand Construction and Assembly at FYCMA

1. Loads and Maximum Height

  • Halls 1 and 2: Maximum height of 5.00 m and maximum load of 2,000 kg/m².
  • Hall 3: Maximum height as indicated on the floor plan and maximum load of 300 kg/m².
  • Concentrated loads on corners or edges must be avoided, as they do not distribute weight evenly.
  • Loads must not be placed on the covers of service ducts.
  • All legs and supports must have suitable protective material, such as rubber or wood, and an adequate load-bearing area to ensure that the maximum permitted load is not exceeded.

2. Design and Visibility

  • Neighbouring stands must not be visually obstructed.
  • The rear surfaces of stands must have a smooth, neutral finish, with no loose cables or uncovered installations.
  • Logos and signs may not be placed on surfaces facing other stands or adjoining partition walls.

3. Enclosures Facing Aisles

  • Any side of a stand facing an aisle, including walls, banners, glass panels and plants, may not be enclosed along more than 50% of its total length.
  • If an enclosure or suspended element exceeds this 50% limit, it must be set back from the aisle by a distance equivalent to 50% of the height of the enclosure.

4. Suspended Structures and Lighting

  • Maximum height: 6.5 m from the floor to the highest point.
  • Where structures coincide with air-conditioning ducts, the maximum height shall be 5.5 m.
  • A minimum clearance of 1.2 m must be maintained between the bottom of the suspended element and the stand.
  • Maximum load per suspension point: 150 kg. Suspension points must be spaced at least 2 m apart.
  • Suspension points may only be installed by FYCMA.
  • The same enclosure restrictions set out in the preceding section shall apply.

5. Design Approval

  • The complete technical design, including fully dimensioned floor plans and elevations, must be submitted to FYCMA at least one month before stand construction begins.
  • The design must be approved by FYCMA before construction can be authorised. Access to the venue shall not be permitted without this approval.
  • If the stand being constructed does not match the approved design, FYCMA may halt construction and require the stand to be modified or dismantled.

6. Audiovisual Equipment

  • All audiovisual equipment must receive express approval from FYCMA.
  • The maximum permitted noise level is 73 dB, measured at the edge of the stand, provided that it does not cause any disturbance to other stands or to any areas designated by FYCMA.
  • Unprotected cabling is not permitted on floor surfaces in areas through which people or objects may pass.

7. Other Technical Requirements

  • All stands must comply with current accessibility regulations.
  • Stands featuring a raised platform or any change in floor level must include a ramp to eliminate any uneven surface or step.
  • Hanging elements and suspended structures must be accompanied by a structural design signed by a suitably qualified professional.
  • Self-contained fume extraction systems, such as activated-carbon systems, are compulsory. Cooking equipment may not be used without such a system.

Regulations for Two-Storey Stands at FYCMA

1. Prior Authorisation

  • Express authorisation must be obtained from both the event organiser and FYCMA.
  • The design must comply with all regulations governing custom-built stands.

2. Mandatory Documentation

  • The complete technical design must be submitted to FYCMA at least one month before stand construction begins. It must include:
    • A complete technical design, including floor plans, elevations and construction details, signed by an architect and officially certified by the Official Association of Architects of Málaga.
    • Design Certificate and Works Supervision Certificate.
    • Copies of all certificates that are required to be submitted.

3. Areas and Floor Space

  • The upper storey must be set back by at least 1 metre from the ground floor along any enclosures facing an aisle.
  • Access must be subject to a maximum occupancy limit and permanently supervised by designated staff, in accordance with the approved design.

4. Suspended Structures, Where Applicable

  • All regulations governing suspended structures must be observed.
  • A structural certificate registered with the Regional Government of Andalusia is required, and a copy must be submitted to FYCMA.
  • All the general regulations set out above must also be consulted and observed.

Regulations for Stand Construction in Hall 3 at FYCMA

  • Maximum height: As specified for the stand’s location on the Hall 3 floor plan (a link to the floor plan must be included).
  • All regulations governing custom-built stands must be observed.
  • Maximum floor load: 300 kg/m².
  • Enclosures facing circulation areas may not exceed 50% of the stand’s visible perimeter and must allow attendees to move freely.
  • All supports must have suitable protective material, such as rubber or wood, to prevent damage to the flooring.
  • Self-contained fume extraction systems, such as activated-carbon systems, are compulsory. Cooking equipment may not be used without such a system.

Regulations for Stand Construction in the Entrance Hall at FYCMA

  • Maximum height: 3.00 m. Greater heights shall only be permitted with the express authorisation of FYCMA’s Technical Management Department.
  • All regulations governing custom-built stands must be observed.
  • Maximum floor load: 200 kg/m².
  • Suspended elements and water supply or drainage connections are not permitted.
  • Enclosures facing circulation areas may not exceed 50% of the stand’s visible perimeter and must allow attendees to move freely.
  • All supports must have suitable protective material, such as rubber or wood, to prevent damage to the flooring.
  • Elements may not be fixed to the floor, walls or ceiling. All structures must be self-supporting.
  • Compliance with current accessibility regulations is compulsory.
  • Self-contained fume extraction systems, such as activated-carbon systems, are compulsory. Cooking equipment may not be used without such a system.

SALE OF PRODUCTS AT STANDS

The direct sale of any products—including food intended for on-site consumption—is strictly prohibited. Tastings may be offered as a courtesy to visitors, but must be free of charge and may not be sold under any circumstances.

EXHIBITOR AGENDA

DISTRIBUTION OF EXHIBITOR PASSES

Exhibitor passes will be enabled online. The organization will send the link to each exhibitor for registration.

EVENT DATES
February 8-10, 2027
Fair Hours: February 8th and 9th from 10:00 AM to 7:00 PM, February 10th from 10:00 AM to 4:30 PM.

DELIVERY OF GOODS PRIOR TO THE EVENT

Goods can be received by FYCMA, with the organization providing exhibitors with advance notice of the date, schedule, and reception procedure.

DELIVERY OF GOODS DURING THE EVENT

One hour before the start of the event until the opening of the doors to the public.

REMOVAL OF GOODS

30 minutes after the event’s closing time.
On the closing day, only small-scale merchandise that can be carried as hand luggage can be removed through the loading and unloading area.

STAND ASSEMBLY AND FIT-OUT

From Tuesday 2nd February at 8.30 a.m., the set-up of open-design stands will be permitted.
Vehicle access to the exhibition area will be permitted exclusively on the date and during the time slot allocated to each sector; these will be communicated by the Technical Management well in advance to ensure proper planning of the work.
Outside the allocated vehicle access period for the exhibition area, fitters may continue assembly work; however, all materials must be unloaded in the designated loading bay. The organisers will provide support in the form of forklift trucks to transport goods to the stand, on a first-come, first-served basis.

Estimated setup dates for vehicle access to the exhibition area (open-plan layout):

  • Free-design stands:
    • Sector A: 02/02/27 (morning)
    • Sector B: 02/02/27 (afternoon)
    • Sector C: 03/02/27 (morning)

From Friday 5th February at 8.30 am, the assembly of semi-prefabricated and modular perimeter stands will be permitted.

STAND DISMANTLING

On Wednesday 10th February, from 4 p.m. to 7 p.m., only the removal of portable items will be permitted. No dismantling work on stand structures requiring the use of tools will be authorised.
Stand dismantling will be permitted from 7 p.m. on Wednesday 10th until 8.30 p.m. on Friday 12th.
To ensure proper and efficient planning, the Technical Management Team will provide each exhibitor, well in advance, with a date and time slot for vehicles to access the exhibition area.
Once the dismantling period has ended, the organisers accept no responsibility for any materials or items left in the exhibition hall.
* These dates are subject to change for organisational reasons.